Runs while you teach.
Instant replies, booking, reminders, no-show recovery and review requests, built and run for you inside a CRM we provide. First month free.
Marketing automation for martial arts schools.
Leads from your ads, website and social media go cold without fast follow-up. Our system contacts, nurtures and books every one, without you lifting a finger.
The week that runs itself.
Mon15
- New lead · Sarah M.Kids program · Meta ad
- Text + email sent0 seconds after the form
- Trial booked · Thu 6:00Confirmation by text + email
On the mat · 5–9 PM
Tue16
- New lead · Jake R.Adult BJJ · Google ad
- Text + email sentNo reply yet
- Nurture emailWhat a first class feels like
On the mat · 5–9 PM
Wed17
- Follow-up text · JakeSequence step 2
- Jake booked · Wed 7:00From the booking link
- Reminder · SarahTrial tomorrow at 6:00
- No-show · JakeReschedule sequence started
On the mat · 5–9 PM
Thu18
- Jake rebooked · Sat 10:00Recovered, not lost
- Sarah's trial classLeo on the mat
On the mat · 5–9 PM
Fri19
- Reminder · JakeTrial tomorrow at 10:00
- Review request · SarahAfter a great first class
On the mat · 5–9 PM
Sat20
- Jake's trial classAdult BJJ fundamentals
- New Google review★★★★★
On the mat · 9 AM–1 PM
Sun21
- Re-engagement campaignPast inquiries · summer camp
- You, offThe system isn't
Day off
Booked while they taught.
River City Kung Fu and Wiseman's Martial Arts run on this system. These are their numbers and their owners' own messages.
River City Kung Fu, first 30 days.
Wiseman's Martial Arts, now 20% above pre-pandemic.
From onboarding to a fully built CRM.
“I went from 15 students up to almost 40 students inside of a month, month and a half.”
Your staff's time goes to the conversations that close.
Follow-up, reminders, review requests and lead tracking run on their own, 24 hours a day, 7 days a week.
Every lead on one board.
See exactly where every lead stands, and where the bottleneck is.
Six systems. Zero setup.
Every pipeline, automation and message template is pre-built for martial arts enrollment and split-tested across the schools we run.
Marketing CRM
A lead and communication hub, not membership software. Every inquiry flows into one dashboard: every lead, every conversation, every stage.
Follow-up sequences
A personalized text and email within seconds of a new lead. No response? A pre-built sequence keeps reaching out over the following days to book the trial.
Booking and reminders
Leads book a trial straight into an integrated calendar. Confirmations and reminders go out by text and email, and a missed class starts a reschedule sequence.
Email and SMS campaigns
Announce new programs, promote seasonal offers, send holiday greetings or re-engage cold leads in a few clicks, with open rates and replies tracked.
Pipeline tracking
A visual overview of new leads, contacted prospects, booked trials, completed trials and enrolled students. See the bottleneck before it costs you.
Review requests
After a great trial or an enrollment, the system asks for a Google review. More reviews lift your local rankings and build trust with the next family.
Live in five business days.
We build it, test it end to end and keep improving it.
- 01
School info and customization
Programs, schedule, pricing, location and how you like to talk to leads. Every message and booking calendar is customized so it sounds like your school, not a template.
- 02
CRM setup and integration
Custom pipelines, lead stages and contact fields, connected to your website forms, ad platforms and booking calendar. Every lead lands tagged and ready.
- 03
Automation build and writing
Instant response, reminders, no-show follow-ups, post-trial nurture and review requests, written with messaging split-tested across many martial arts schools.
- 04
Testing and launch
Test leads submitted, messages verified, booking links confirmed and every trigger timed before launch. Automated follow-up on every lead from day one.
- 05
Ongoing optimization
We monitor performance, refine messaging, adjust timing and add workflows as you grow, like a summer enrollment push or a re-engagement sequence.
Automation, answered.
What owners ask before handing their follow-up to a system. Anything else, bring it to the call.
No. Automation handles the repetitive tasks like initial follow-up messages, appointment reminders and review requests. When a lead asks a question specific to your school that the automations can't answer, your staff takes over the conversation. It frees your team to focus on the interactions that actually matter while the system handles the repetitive work behind the scenes.
Every lead from your Google Ads, Meta Ads, SEO and website flows directly into the CRM, where automated sequences take over instantly. The whole system is connected, so no lead is lost and every prospect gets timely, personalized follow-up without any manual effort from you or your team. It's one system, not five disconnected tools.
Not at all. We set up, configure and manage the entire system for you. You and your staff get a simple dashboard to view leads, conversations and appointments. If you can use a smartphone, you can use our CRM. We handle all the technical setup, automations and integrations on the back end, so you never touch the complicated stuff.
Yes. The CRM includes built-in email and SMS tools. You can send manual messages to individual leads, run broadcast campaigns to your entire database, or let automated sequences handle communication for you. All conversations are tracked in one unified inbox, so nothing gets lost across channels.
We can have your marketing CRM, automations and integrations fully built and running within 5 business days of onboarding. The system starts working immediately, so you see the benefits right away. As your school grows and your needs change, we keep building new workflows and campaigns.
Teach. We'll handle the rest.
A 30-minute qualification call. If we're a fit, your CRM, sequences and reminders are live within five business days, and your first month is on us.